Meeting Room Self-Reservation System
A subset of meeting rooms (see list below) is available for self-reservation by SPH faculty, staff, and designated representatives of student organizations via Google Resource Calendars.
If you are in one of these 3 categories of people mentioned above and interested in scheduling these rooms, you will need to read, fill in, and sign the request form to obtain access to the room calendars. After your request is approved, you will be able to either:
- Add one of the rooms as a resource to the meeting you are scheduling - the preferred method.
- Add the room calendar(s) to your list of Google calendars to see room availability and schedule your meeting directly there.
Both methods are illustrated in this brief video.
Note: if you are a student and would like to reserve a room, you may do so by filling out this form:
Also note: there is currently no way to search accross multiple room calendars for availability.
If you need additional equipment for your meeting, please send an email to email@example.com.
Facilities available for self-scheduling:
- Front desk in SPH I lobby
Note that the use of this system is not mandatory - you may continue requesting rooms as described in How to Request Classrooms. Also, AV equipment is not part of this system and would have to be requested spearately.
Use of Building After Hours
Please note that the Dean's Office has instituted a requirement that groups meeting after 4:30 or on weekends and/or where food is involved, email Broderick Smith (firstname.lastname@example.org) to contract with Building Services to have a custodian on duty to clean up and to secure the room and building. It is understood that there is a charge of $27/hour and that the union contract requires a minimum four-hour commitment.
Exterior doors to SPH I and SPH II are open only during normal business hours (7:00 a.m. to 5:30 p.m., Monday through Friday). Access at all other times is controlled through use of a restricted keycard system. After hours entry via the key card system is limited to authorized members of the SPH community only.
Events held outside of normal business hours require special arrangements for building access. Please contact Debbie Struhar in SPH Facilities (email@example.com) to discuss your options.